What is the Approvals Feature?

The Approvals feature is designed to manage the review process for custom designs and orders, allowing designated users to review and approve items before they're finalized for production. Whether you're managing a large esports team, gaming brand, or community, Approvals provides a safety net that ensures orders meet all quality and branding standards.

How Approvals Work

Our Orders Approvals feature is simple yet powerful, providing a structured way to manage order reviews:

1. Designate Approvers: Administrators or team leads can assign specific users as approvers for each order or design. These users are notified whenever a design is ready for review.

2. Review Orders: Approvers can inspect every detail of the product, from the colors and logos to the customization options such as names, numbers, or sizes. This ensures everything aligns with the organization's standards or event requirements.

3. Approve or Request Changes: After reviewing, approvers can either approve the design or request revisions if something needs to be adjusted. This back-and-forth ensures that the final design is perfect before it's sent for production.

Benefits of Using Approvals

The Approvals feature offers several advantages that help teams, businesses, and gaming communities manage their custom apparel orders effectively:

• Financial Compliance: Ensure that orders align with purchase orders or budget limits before they are finalized.
• Quality Control: Every design is reviewed and approved before it goes into production, ensuring high quality and brand consistency.
• Collaboration: Multiple stakeholders can collaborate on design approvals, providing valuable feedback and making sure everyone's input is considered.
• Efficiency: Real-time notifications keep projects on track, reducing delays in the approval process.

Use Cases for Approvals

1. Purchase Orders from Separate Business Offices

For organizations or teams where the purchasing process is managed by a separate business office, the Approvals feature allows administrators to upload purchase orders (PO) to the system and ensure they match the prepared order. This adds an extra layer of verification and ensures that financial documentation is in line with the order being placed. The business office can review the order, confirm it meets organizational requirements, and approve it for production, streamlining the entire purchasing workflow.

2. Budget-Managed Purchases

When managing purchases tied to specific budgets, the Approvals feature ensures that the designated administrators can confirm that the budgets are being used appropriately. This is especially useful for teams or organizations that need to verify if spending limits have been adhered to. Once the admin has confirmed that the order aligns with the pre-set budget, they can approve it, ensuring financial compliance and reducing the risk of overspending.