Prepared Orders
Lock in quote-level pricing and allow teams to submit orders without paying immediately. Perfect for purchase orders, approvals, and budgeting workflows.
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What Are Prepared Orders?
Prepared Orders allow your team to submit an order without payment. It’s saved in your dashboard with locked-in pricing and can be approved, edited, or paid later by an authorized team member.
This is the ideal workflow for Purchase Orders or orders requiring internal approvals.
How It Works
- Create Order: Add products to cart and proceed to checkout
- Choose Prepared: Instead of paying, select "Prepare order for approval"
- Visible to Team: The order appears in the account dashboard under ‘Prepared’
- Approval Flow: A permissioned team member can review and approve
- Attach Payment: Upload a PO or process payment when ready
- Submit Live Order: Once paid or approved, it moves into production
Benefits of Prepared Orders
- Price Lock: Pricing is preserved at the time of submission, protecting your quote
- Internal Workflow: Seamless for organizations using POs or multi-level approvals
- Order Visibility: Everyone with permissions can see and track pending orders
Use Cases for Prepared Orders
Purchase Order-Driven Workflows
Perfect for schools or organizations that need approval and PO upload before production begins.
Delayed Payment Scenarios
Save the order without worrying about pricing fluctuations, even if payment takes time to process.
Centralized Order Review
Allow department heads or coaches to review orders submitted by team members before they’re finalized.
Why Choose Exclaim.gg
Prepared Orders give teams the flexibility they need to operate at their own pace without risking pricing changes or bottlenecks. We built this workflow to fit real-world approval processes—so you can move faster with confidence.